Executive Assistant (Mandarin speaker)

EXECUTIVE ASSISTANT (CONTRACT)

• Location: Dublin 2 (fully onsite)
• Contract: 12 months
• Salary: 35-45K per annum

Languages: English & Mandarin are required

ROLE OVERVIEW

Are you a detail-oriented, organised administrative professional who speaks fluent Mandarin? We're looking for a motivated & experienced Mandarin speaking Executive Assistant to join our client's dynamic team in Dublin 2.

• Provide high-level administrative and operational support to the President and the

• Manage the President's calendar and meeting schedule, including issuing invitations,

• Coordinate and support internal meetings and large-scale events within the approved

• Assist with travel arrangements for the President and leadership team when required,

• Process invoices and manage expense claims related to travel, meetings, and events in

• Provide end-to-end administrative support for events and conferences, including

• Organize and manage team morale initiatives and actively support research centre

• Coordinate delegate registrations, travel arrangements, and visa support for visiting

• Serve as a key point of contact for internal and external stakeholders, responding to

• Liaise with event vendors and external suppliers to ensure smooth event execution.
• Support post-event communications and publicity activities.
• Maintain familiarity with key policies and support the leadership team by promoting

awareness and compliance with administrative policies.

• Relevant experience as an Executive Assistant, Office Manager, or Team

• Fluent in English and Mandarin, with excellent written and verbal communication skills.
• Strong judgment and ability to prioritize competing demands while protecting executive

• Excellent organizational and coordination skills, particularly in managing travel logistics,

• Strong professional communication skills when interacting with senior executives,

• Proficiency in Microsoft Office (PowerPoint, Word, Excel) for preparing presentations,

• Proactive problem solver with the ability to work independently, remove blockers, and

• Highly organized, detail-oriented, and capable of managing multiple priorities in a fastpaced environment.
• Proactive problem solver who removes blockers, makes decisions independently, and

• Self-organized with strong attention to detail and ability to multitask in a fast-paced

research environment

• Experience supporting research, academic, or technical teams.
• Experience coordinating international conferences, academic events, or technical

• Experience working in multinational organizations with distributed teams.
• Demonstrated ability to work effectively in a fast-paced and dynamic environment.
• Strong professionalism, discretion, and interpersonal skills with a positive and proactive

• Excellent project management and time management skills.
• Ability to remain calm and responsive when dealing with urgent matters or rapidly

• Strong sense of ownership with the ability to drive issues through to resolution.

Adecco is an equal opportunity employer.

Adecco Ireland is acting as an Employment Business in relation to this vacancy.