Clerical Officer New - Galway

Administration Role & Responsibilities

Duties including (but not limited) to:

• Record keeping / discharges / archiving.
• Letters typed and emailed to various Consultant Secretaries.
• Keep all excel sheets updated as per patient information / changes reported.
• Create new tables, format new SOP’s as requested by managers.

• Stock control / Stock Rotation
• Liaise with nursing staff / managers for stock requirements.
• Email Labs to order blood tubes / blood request forms weekly for stock room.
• Keep track of service / maintenance of equipment, or repairs as needed.
• Stationary orders to be processed as needed through IFMS
• Monthly medical supplies and special orders/ dressings to be ordered on the 4^th of each month.

• Establish different group emails for meetings and sharing of information.
• Answer emails in a timely manner.
• Organise online ‘Teams’ group meetings.
• Book rooms and organise onsite meetings.
• Take minutes and distribute to attendees.
• Print / provide any handouts requested for meetings and distribute.

• Record daily referrals from nursing schedules and visits.
• Prepare monthly BIU metrics before 14^th of each month.

• Collation and submission of weekly timesheets for nursing staff.
• Keep records of training logs and update.

Any other AD-HOC duties as they arise