Executive Assistant New

Overview

A leading professional services organisation is seeking an experienced and highly organised Executive Assistant to support a busy Corporate team. This is a fast-paced role requiring excellent attention to detail, strong organisational skills, and the ability to manage multiple priorities while supporting senior stakeholders.

This is an excellent opportunity for someone looking to further develop their career in a dynamic, high-performing environment.

Key Responsibilities

• Provide high-level administrative and secretarial support to senior professionals
• Manage complex diaries, scheduling meetings and coordinating across multiple stakeholders
• Ensure efficient day-to-day operations through proactive organisation and prioritisation

• Arrange complex travel itineraries including flights, accommodation, and logistics
• Prepare travel documentation and meeting materials
• Coordinate internal and external meetings, events, and conferences

• Manage expense reporting, ensuring accuracy and compliance with internal policies
• Support billing processes, including time entry, invoicing, and tracking outstanding payments
• Liaise with finance teams to ensure efficient billing cycles

• Act as a key point of contact for internal teams and external clients
• Support relationship management and business development activities
• Maintain CRM systems and update client records

• Assist with onboarding processes, including documentation and compliance checks
• Maintain accurate records and ensure documentation is up to date
• Support internal processes and contribute to continuous improvement

Key Requirements

• Minimum 3 years’ experience in an Executive Assistant or senior administrative role
• Experience supporting senior stakeholders in a fast-paced, professional environment

• Excellent organisational and time management skills
• Strong attention to detail and ability to meet tight deadlines
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) [ie.indeed.com]
• Experience managing travel, billing, and administrative processes [ie.indeed.com]

• Professional, proactive, and highly reliable
• Strong interpersonal and communication skills
• Discreet with the ability to handle confidential information
• Team player with the ability to work independently

• Competitive salary and benefits package
• Hybrid working model
• Opportunity to work within a high-performing, collaborative environment
• Career development and progression opportunities