Office Administrator - Cork

Desired Skills: admin,office admin,office work

Their commitment to excellence and safety has earned them a reputation for delivering reliable and efficient solutions to their clients.

Job Overview:

They are seeking a highly organised and motivated Office Administrator to join the team. The successful candidate will play a crucial role in managing day-to-day office operations, supporting the project teams, and ensuring seamless communication with clients, suppliers, and subcontractors.

Key Responsibilities:

• Handling incoming calls, emails, and correspondence, ensuring prompt and professional responses.
• Managing office supplies, equipment, and inventory, including placing orders as needed.
• Organising and maintaining office files, records, and documentation.
• Assisting project managers with administrative tasks, including scheduling, documentation, and client communication.
• Maintaining accurate project records, contracts, and documentation, ensuring compliance with company standards.
• Acting as the first point of contact for client inquiries and service requests.
• Coordinating with suppliers and subcontractors to ensure timely delivery of materials and services.
• Managing and updating contact databases for clients, suppliers, and subcontractors.
• Assisting with the preparation and processing of invoices, purchase orders, and payments.
• Supporting accounts payable and receivable, including following up on outstanding payments.
• Working closely with the finance team to maintain accurate financial records.
• Organising meetings, appointments, and travel arrangements for staff as needed.
• Ensuring the office environment is well-organised and conducive to productivity.
• Maintaining and updating office policies and procedures in line with company practices.

Skills and Qualifications:

• Proven experience in an office administration role, preferably within the construction or electrical industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Excellent organisational and multitasking abilities, with a keen attention to detail.
• Strong communication skills, both written and verbal, with a customer-focused approach.
• Basic knowledge of accounting principles and experience with financial administration is advantageous.
• Familiarity with Irish regulatory and compliance requirements in the construction industry is a plus.

Education and Certifications:

• Leaving Certificate or equivalent required; additional qualifications in office administration or business management are desirable.

Interested candidates should submit an updated CV.

Please click the link below to apply, call Michaela on +353 83 4009747 or alternatively send an up-to-date CV to michaela.murray@peglobal.net

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***