Executive Assistant - Galway New

Executive Assistant

Athenry Galway

Full Time - Onsite

POSITION SUMMARY

The ideal candidate is resourceful, dependable, and capable of handling confidential information with professionalism and integrity.

• Manage calendars, schedules, and meeting coordination for the President, and VP of HR
• Arrange and coordinate travel, accommodations, itineraries, and expense reporting.
• Prepare presentations, reports, agendas, and meeting materials as required
• Attend meetings and capture clear, structured minutes. Define, distribute and track actions, owners, and deadlines.
• Screen emails and inquiries while prioritising urgent matters.
• Handle confidential and sensitive information with discretion and professionalism
• Track action items and follow up to ensure timely completion of tasks and projects • Organise and maintain electronic and physical filing systems.
• Assist the VP of HR with administrative HR functions and special projects
• Coordinate interviews, onboarding schedules, and employee meetings
• Support employee engagement initiatives, training events, and company programs • Maintain confidentiality of employee records and sensitive HR information
• Assist with internal communications and policy documentation.
• Serve as a liaison between executives, employees, and external partners
• Coordinate company meetings, leadership events, and executive functions
• Help improve administrative processes and operational efficiency
• Support cross-functional projects and manage deadlines effectively
• Flexibility in working hours to effectively support executives and teams operating across multiple time zones
• Perform other administrative duties as assigned

• Minimum 5 years’ experience in an Executive Assistant or similar senior support role
• Experience supporting senior leadership teams
• Strong organisational and multitasking abilities with excellent attention to detail • Exceptional written and verbal communication skills
• Proven ability to manage confidential information with discretion
• Strong proficiency in Microsoft Office and business systems
• Ability to work independently and prioritise effectively in a dynamic environment • Excellent interpersonal and stakeholder management skills
• Familiarity with HR systems and administrative processes
• Professional demeanour with strong interpersonal skills
• Ability to manage multiple tasks with a high level of accuracy and efficiency

For more information, please contact [email protected]