Accounts Payable Assistant (FTC) - Finglas

Purpose of the role:

Reporting to the Finance Transaction Manager, the successful candidate will work as part of the Uniphar Medtech Finance Team. The primary purpose of the role is to ensure that stock and non-stock suppliers are paid to terms and that supplier accounts are reconciled.

Please note this is a fixed term contract role for 12 months.

• New supplier/principal set up following approval by the business
• Process stock invoices and code to accounts payable (AP) ledger and general ledger (GL)
• Scanning all stock & non-stock invoices to the system ensuring complete transparency
• Process supplier payments to agreed terms using electronic banking and record in AP ledger and GL
• Approval process for non-stock invoices and code to general ledger (GL)
• Process debit notes, fully recording reason and coding accurately to the AP ledger and GL
• Monitor IC balances and ensure timely settlements. Liaise with financial accountants
• Monitor cash balances always liaising with Treasury

• Reconcile supplier accounts, matching payments in a timely manner to ensure ledger is up to date
• Reconcile bank accounts on a daily basis (or as required)
• Close reconciling items in a timely manner
• Escalate any material open items to the Team Leader for resolution

• Prepare monthly AP reports for the business e.g. top 10 suppliers by sales
• Review, follow up, and resolve aged GRNI items. Keep reporting team informed of any P&L or BS impact at review at weekly AP meeting

• Respond to supplier requests /queries in a timely fashion to build and maintain supplier satisfaction
• Develop and maintain productive working relationship with finance , purchasing teams and stakeholders, both internal and external
• Provide specific management information on ad hoc basis

• Plan work load effectively
• Fully contribute to transactions processing team meetings
• Drive own development in conjunction with line manager

• Continually strive to simplify and standardise accounts payable processes
• Participate in process improvement initiatives. Strive towards “best-in-class”

• Active engagement, as required, as new systems & accounting tools are rolled out
• Support group and Uniphar Medtech cash initiatives e.g. cash pooling, working capital optimisation

• 3+ years accounts payable experience.
• Experience of, and ability to work to tight deadlines
• Experience in working in a service driven, customer focused environment

• Ability to work in a deadline driven environment
• Excellent organisation skills with ability to prioritise workload
• Excellent communication skills, both written and oral
• Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get job done
• Proactive, flexible and interested to work in a changing, growing and demanding environment

• Excellent excel skills required

Why work with us

Our core values, titled our Medtech Mindset, guides our culture and work environment:

• We Go Forward Together: We operate as a unified team, leveraging diverse specialties to make swift, collaborative decisions and embrace progress over perfection.
• We Take Our Business Seriously: We prioritise compliance and risk management to ensure the best outcomes for our patients and partners, supported by our innovative portfolio and commitment to sustainability.
• We Deliver Exceptional Results: We focus on quality, customer satisfaction, and commercial success to achieve outstanding results for our patients, customers, and business.