Office Administration Assistant - WPEP Scheme - KEVIN O'BRIEN ACCOUNTANCY & TAXATION LIMITED
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Application Details
This Work Placement Experience Programme provides Participants with an opportunity to gain meaningful work experience, learning and training while on the programme. This programme is for jobseekers who are in receipt of qualifying social welfare payments and those transferring from a social welfare scheme or an ETB Training Allowance.Your eligibility for this programme will be verified by the Department as part of the application process.
Job Description
Placement Description:
This placement offers an excellent opportunity to gain hands-on experience in an accountancy office environment. The participant will assist with a range of administrative and clerical tasks to support the daily operations of the business and the accounting team.This role will help develop practical office, organisational, and communication skills in a professional financial setting.
The Role:
The particiapnt will be trained in how to provide general administrative support to the office and accounting staff.Assist in managing client files, both electronic and paper-based.
Will be shown how to prepare and process correspondence, documents, and reports.
Answer and direct phone calls, take messages, and handle client queries professionally.
Maintain office supplies and assist with basic bookkeeping and data entry tasks.
Will learn how to assist with the preparation of invoices, receipts, and other financial documentation.
Assist with scheduling meetings, filing, scanning, and photocopying.
Maintain confidentiality and accuracy in all record-keeping and communications.
Role Description
Formal Training
The participant will receive structured instruction and supervised experience in the following areas: Office administration procedures – filing systems, correspondence handling, and document preparation.
Use of office software applications – including Microsoft Word, Excel, Outlook, and Sage accounting software.Data entry and record management – maintaining accurate and confidential client and financial records.
Basic bookkeeping principles – understanding invoices, receipts, ledgers, and expense tracking.
Health and safety in the workplace – awareness of policies and procedures relevant to an office environment.
Confidentiality and data protection – understanding GDPR and ethical handling of financial information.
Professional communication skills – email etiquette, phone handling, and client interaction.
Informal Training
The participant will also gain practical, on-the-job experience through informal guidance and mentoring, including: Shadowing administrative and accounting staff to observe real-world office operations.
Day-to-day problem-solving and adapting to workflow priorities.Developing time management and organisational skills in a busy office setting.
Exposure to client service practices – assisting with client queries and supporting accountants in preparing client materials.
Team collaboration – working alongside colleagues to complete shared tasks efficiently.
Workplace professionalism – maintaining a positive attitude, punctuality, and appropriate workplace conduct.
- Sector:
- Not Required
Candidate Requirements
Essential- Minimum Experienced Required (Years):