Receptionist / Administrator New - Dublin

Job Purpose

To provide professional front-of-house reception services and administrative support to ensure the smooth running of office operations. As the first point of contact, the Receptionist/Administrator will have a welcoming and helpful attitude while maintaining effective administrative procedures.

Key Responsibilities

• Greet visitors and clients in a professional and friendly manner.
• Answer and direct incoming calls promptly and accurately.
• Manage the visitor sign-in process and maintain a tidy reception area.
• Handle incoming and outgoing mail and deliveries.

• Provide general administrative assistance to office staff and management.
• Maintain and update internal databases, records, and filing systems (both physical and digital).
• Assist with document preparation, data entry, scanning, photocopying, and printing tasks.
• Schedule appointments, meetings, and manage calendars when required.
• Order and maintain office supplies and stationery.

• Handle customer inquiries via phone and email in a prompt, courteous manner.
• Liaise with internal departments to ensure customer needs are met efficiently.

• Provide administrative support to logistics, sales, or service teams.
• Assist in processing purchase orders, invoices, or import/export documentation as needed.
• Coordinate communication between departments and ensure smooth flow of information.

Skills & Experience

Essential:

• Previous experience in a receptionist or administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with integrity.

• Professional and friendly demeanor.
• Reliable, punctual, and self-motivated.
• Flexible and adaptable approach to tasks.
• Attention to detail and accuracy in all work.
• Ability to multitask and remain calm under pressure.

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