Executive Assistant to CEO - Immediate Start New

An experienced EA is required for an organisation in Dublin 2 supporting the CEO and other senior executives. This position is a temporary assignment for 4-8 weeks. Candidates should be available for an immediate start.

Duties:

• Managing complex calendaring and scheduling, requiring internal and external coordination.
• Preparation of external/internal correspondence and reports, and maintenance/filing of documents as necessary.
• Create high quality presentations on behalf of directors for various meetings.
• Coordinating constructively with the business and external parties in the planning of internal and external meetings and events.
• Managing expense reimbursements process.
• Organisation of a small number of team and leaders’ conferences and seminars, generally at an external location either in Ireland or abroad.
• Efficient management of international travel arrangements to a very high standard of coordination and organization.
• Anticipates potential problems that could impact the Executives and coordinates solutions.
• Provide occasional secretarial support to the Chairman, as required.
• Manages all correspondence and communication that comes into the Executives and coordinates responses. At times will make independent decisions regarding scheduling, distribution of calls and emails etc.
• Handles matters proactively and follows through on tasks to successful completion.
• Other ad hoc duties as may be assigned from time to time.

• Previous experience in a similar role is essential.
• Flexibility re hours of work and duties are essential
• A discrete and confidential approach is critical.
• Excellent administration and organisational skills, with a focus on attention to detail.
• Demonstrated communication and interpersonal skills.
• Proficient in using full Microsoft Office Suite.
• A proactive manner and the ability to display initiative.

Contact Ingrid on 015005922 for further information