Front Office Administrator - Galway New
CPL Galway
Front Office Administrator
Mervue Galway
Full Time - Onsite
POSITION SUMMARY
We are seeking a highly organised, proactive, and professional Front Office Administrator to serve as first point of contact for visitors and providing appropriate assistance. Managing incoming telephone enquiries, ensuring messages are directed appropriately.Handling and distribution of incoming mail. Coordinating outbound courier shipments. Maintaining a tidy and well-organised Reception area and First Aid room. Ensuring visitor screening is completed in line with established Company procedures.
PRIMARY DUTIES- Manage the upload and maintenance of digital content displayed on AV screens sitewide.
- Prepare Facilities related Purchase Order Requisitions through Oracle system.
- Manage meeting room booking requests through the internal system, resolve any scheduling conflicts.
- Ensure the Boardroom is prepared and appropriately stocked ahead of scheduled meetings and that AV equipment is fully functional.
- Organise catering for meetings and events and manage timely invoice processing.
- Arrange accommodation, transportation and other hospitality services for visitors.
- Maintain internal distribution lists, coordinating any additions, removals to lists.
- Prepare and distribute weekly visitor sheet across the site.
- Manage security badge issuance for employees and visitors, ensuring accurate tracking and audit compliance.
- Monitor stationery supplies and place orders as required.
- Assist with corporate card administration and maintain up-to-date HR policy documentation within internal systems.
- Attend training as required.
- Ensure compliance with environmental, security and health & safety regulations.
- Develop and maintain strong working relationships with colleagues.
- Must always work in a confidential manner and with discretion.
- Must have exceptional verbal and written communication skills.
- Proficient in Outlook including calendar management.
- Excellent MS Office suite ability.
- Excel and PowerPoint.
For more information, please contact [email protected]
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