Executive & Office Coordinator (Part-Time) New
Location: Dublin
Schedule: Part-time – 3 days per week (Monday, Tuesday & Thursday, 09:00am –14:00pm)
Our client is a fast-paced, and rapidly growing technology company whose software products and solutions help automakers build dynamic software-defined vehicles.
They are now hiring a part-time Executive & Office Coordinator to support the Dublin operations and work closely with the General Manager. This is a varied and impactful role, ideal for a highly organised professional who enjoys creating structure, supporting leadership, and ensuring an office runs smoothly and professionally.
The Role
The Executive & Office Coordinator will provide high-quality administrative support to the General Manager while overseeing the day-to-day coordination of the Dublin office.
Key Responsibilities- Provide day-to-day administrative support to the General Manager and Dublin team, including correspondence, document preparation, and follow-up on action items
- Manage scheduling for internal and external meetings, interviews, and appointments
- Oversee the smooth running of the Dublin office, including supplies, equipment, workspace organisation, and vendor coordination
- Help establish and maintain best-practice office processes that support both internal and external stakeholders
- Assist with onboarding logistics and coordinate with the HR team on people-related initiatives
- Support internal communications and event coordination
- Manage ad hoc administrative projects as required
- Proven experience in an Executive Assistant, Office Manager, or similar administrative role
- Highly organised, detail-oriented, and proactive in your approach
- Strong written and verbal communication skills
- Comfortable managing multiple priorities in a dynamic environment
- Proficient in Microsoft Office Suite and online scheduling tools
- Discreet, professional, and trustworthy when handling confidential information
- Part-time working arrangement (approximately 3 half days per week: 09:00–14:00, Monday, Tuesday & Thursday)
- A collaborative and supportive team environment
- A modern, newly established Dublin office
- The opportunity to help shape an efficient, positive, and well-run workplace culture
Interested? Reach out to Shauna with your updated CV, [email protected]