PA to CEO- Clerical Grade IV New

A healthcare organisation is looking to recruit an Executive Administrator / PA to support their CEO, Board and Management Team. This is a fantastic opportunity for a professional administrator to join a dynamic and purpose-driven environment, where attention to detail, discretion and efficiency are paramount.

Key Responsibilities

• Provide comprehensive Personal Assistant support to the CEO, Board and Management Team including diary management, scheduling, screening calls and arranging meetings/conference calls.
• Organise and attend meetings, ensuring accurate minute-taking and timely report writing.
• Deliver high-quality administrative support including filing, photocopying, scanning, mail merges and general office duties.
• Manage and maintain office systems, ensuring records and filing are kept to the highest standard.
• Support the administration of petty cash and maintain accurate incident records in the database.
• Coordinate with senior management, external clients, suppliers and stakeholders professionally and effectively.

• Support the implementation of agreed changes to administration processes.
• Encourage and assist colleagues through change initiatives.

• Ensure confidentiality and discretion at all times.
• Work in line with organisational policies, governance structures and relevant regulatory standards.
• Maintain knowledge of current legislation and compliance requirements.
• Ensure consistent adherence to procedures across all areas of responsibility.

• Proven experience in administration and providing PA/executive support at senior level.
• Strong organisational and time management skills with the ability to prioritise and meet deadlines.
• Excellent communication skills (both written and verbal) with confidence liaising at all levels.
• Highly competent with MS Office and modern administrative technologies.
• Meticulous attention to detail with the ability to produce accurate, high-quality work.
• Discreet, professional and committed to maintaining confidentiality.
• Knowledge of compliance and governance standards is an advantage.

Contact Ingrid on 015005922 for further information