Office Administrator

Our client is a corporate City based in the City of Dublin looking to hire a permanent Office Administrator. The role will be based on reception and is a great opportunity to provide administration support to a team of 25 including Directors and Managers.

Hours: 9am to 5pm Monday to Friday.

Office Assistant duties include:

• Answering the phone, directing calls, emailing messages.
• Meeting and greeting visitors to the office.
• Booking meeting rooms and preparing meeting rooms for meetings with equipment, stationery and any catering requests and clearing the rooms after.
• Preparing reports using Excel.
• Preparing invoices for clients.
• Producing documents and letters using Microsoft Word.
• Assisting with the administration process for the firm's new client onboarding
• Updating the CRM/database with client information.
• Assisting the Executive Assistant with the organisation of external and internal events.
• Assisting the Directors and Managers with submitting their expenses
• Dealing with incoming and outgoing post, booking couriers and special delivery.
• Photocopying, printing and scanning.

The successful candidate will have:

• Experience working in a corporate office ideally withing professional services.
• Confident using Excel.
• Happy to be based on reception doing administration duties.
• Have excellent organisational, prioritising and multi-tasking skills.
• Have a positive, "Can-do" approach to their work.
• Be a great team player.
• Have excellent communication skills and be confident liaising with Partners, clients and all levels of the business.
• Good attention to detail.
• Good MS Office skills - be confident using Microsoft Word, Excel and Outlook on a daily basis.