Reception & Administration Assistant Southside Partnership DLR Blackrock - CE Scheme - PICES (CE Scheme ) / Southside Partnership DLR - Dublin - ref. e62811619

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Application Details

Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.

To register your interest you can contact an Employment Personal Advisor (EPA) in your local Intreo Centre.

Job Description

Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.

The following is not an exhaustive list of the duties associated with the post but is intended for the guidance of the person assigned to the job.

• Report for work at the appointed hour and leave at the appropriate time.
• Meet and greet clients and visitors in the appropriate manner.
• Date-stamp and distribute post to individual trays/pigeon holes.
• Prepare boardroom and meeting room as requested and organise refreshments for meetings as required.
• Typing and photocopying as directed.
• Frank and post letters each evening.
• Ordering and receiving of stationery (including checking orders).
• Work as part of the reception team when required.
• Collection of newspapers and milk in the mornings.
• Assist with maintenance of the partnership’s library of reference materials.
• Respect client confidentially.
• Attend training and team meetings as required.

Administration:

• General administration support for the Partnership’s programmes as required. e.g. Enterprise & Employment / Community / Finance teams etc.
• Input data from the various partnership programmes into relevant databases as required.
• Photocopy and file all hard copies of relevant files.
• Input training evaluation forms into SSP training database / evaluation system as appropriate.
• Attending relevant promotional events as needed e.g. Jobs fairs, Education fairs, Enterprise week events, Community events etc. and staffing SSP information stands.
• Other relevant duties as assigned from time to time.

• Candidates should have an excellent telephone manner
• Organizational and administrative experience desirable
• Good IT skills including MS office applications / database etc.
• Pleasant, friendly, have a welcoming manner, good communication and interpersonal skills.
• Commitment to confidentiality, respect for clients and adhere to current GDPR regulations.
• Ability to work on their own initiative and as part of a team.
• Previous reception and administration experience would be an advantage.
• Full training will be provided to assist the successful candidate to settle into the role.

• Sector: