Executive Assistant - Supporting CEO / Founder New

We’re excited to offer a fantastic opportunity for an experienced Executive Assistant to support a dynamic CEO and company founder. If you're highly organized, proactive, and thrive in a fast-paced environment, this role is perfect for someone who brings energy, creativity, and a detail-focused mindset to everything they do.

Main Tasks include but are not limited to:

• Providing extensive admin support to the CEO (professional and personal).
• Manage and/or participate in various projects (implementing process improvements, managing the coordination of a conference, etc.) and support ad hoc requests.
• Independently manage leader(s) calendar and prioritization of meetings. Schedule meetings and/or conferences by interacting with internal/external partners/clients to coordinate calendars, accommodations, meeting materials and supplies
• Organize travel arrangements (personal and business both domestic and international)
• Act as the point of contact among executives, employees, clients, and other external partners
• Responsible for coordinating meetings, setting up appointments and setting reminders on behalf of the CEO
• Attend meetings, take records or minutes and process these accordingly and monitor actions taken on decisions made
• Manage information flow in a timely and accurate manner.

Skills and experience required:

• Excellent organisation and communication skills (written and verbal).
• Expert in all Microsoft Office suite applications
• Exceptional attention to detail
• Ability to work under pressure and to tight deadlines
• Great organisational and time management skills
• Proactive self-starter with excellent problem-solving skills
• Honest and reliable
• Possess an awareness of when discretion is required, and adhere to high confidentiality
• Ability to work independently, autonomously and with a problem-solving mindset
• Be a team player and have a can do, helpful & friendly attitude
• Have the desire to grow within your role and be committed to contributing in success of the company.

About You:

• Previous and proven 5+ years’ experience in a support role for senior staff desirable (ideally experience supporting a founder)
• A business degree or related qualification required
• Have a strong administration background
• Comfortable pivoting between tasks to address changing priorities & deadlines
• Being flexible to adapt to time zone difference as CEO will be other time zones
• Handle confidential and sensitive matters with integrity and discretion.

Contact Ingrid on 015005922 for more information