Part Time Team Assistant

As a part time team assistant, you will support design leadership and operations by providing comprehensive administrative, financial and project coordination across the team.

Key Responsibilities:

• Executive & Team Support:
• Assist the UKI Design Lead and wider team with day-to-day operations.
• Organize travel, onboarding, meetings, events, and general office logistics.
• Maintain communication with CBRE Design Collective globally.
• Marketing & Promotion:
• Raise internal and external profile through social media, awards, events and marketing collateral.
• Support team participation in industry events and community engagement.
• Business Development:
• Monitor opportunities (e.g., e-tenders), manage a pitch library, and support proposal creation.
• Coordinate cross-departmental inputs and submission processes.
• Project & Financial Coordination:
• Support live projects with scheduling, document preparation, and client meetings.
• Manage SharePoint, prepare contracts, and assist with resource planning.
• Oversee interim finance tasks including billing, POs, and vendor setup.
• Process & Culture Development:
• Champion best practices, support adoption of new tools (e.g., SharePoint, AI), and foster a collaborative and learning-focused team environment.

Skills & Qualifications:

• Bachelor's degree in a relevant field.
• Experience supporting creative or design-focused teams.
• Strong organisational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, InDesign, Salesforce; familiarity with design and architectural industry practices.
• Knowledge of real estate is a plus.