[ref. f60019622] Property Administration Officer

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Application Details

Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

1. 2562255859375;-6.21356391906738;24 Kilgobbin Heights , Stepaside , Co. Dublin , D18 Y7W9

We are seeking a motivated and organized Property Administration Officer to provide essential support in the day-to-day management of our commercial portfolio.

• Serve as a main point of contact for tenant inquiries, resolving issues efficiently and professionally.
• Prepare and issue tenant correspondence, lease documentation, and routine notices.
• Maintain accurate tenant records, lease files, and critical date schedules in our property management software.
• Manage the administrative process for tenant move-ins and move-outs.

• Prepare and issue monthly rent invoices and statements.
• Proactively monitor rent collections and follow up on overdue payments according to company procedure.
• Process accounts payable invoices, verifying accuracy and coding before payment.
• Assist with the preparation of data for monthly management reports.
• Support the Commercial Operating Cost (CAM) process by helping to compile chargeable expenses and preparing initial reconciliation data for manager review.

• Coordinate tenant repair requests by liaising with our approved contractors and maintenance team.
• Obtain quotes for minor repairs and services as directed by a Property Manager.
• Help maintain the vendor database, ensuring all contractor certificates of insurance are valid and on file.

• Ensure all property and tenant files (both digital and physical) are kept organized and up-to-date.
• Conduct regular audits of data in the property management system to ensure accuracy.
• Provide general administrative support to the property management team.

Qualifications and Experience

• 2-3 years of experience in an administrative role, ideally within property management, real estate, or a professional services environment.
• Proficiency in Microsoft Office Suite, with good working knowledge of Excel (VLOOKUPs, PivotTables).
• Experience using a property management software system (e.g., Yardi, MRI, Property Tree, etc.).
• Excellent organizational and time-management skills, with the ability to priorities a varied workload.
• Strong verbal and written communication skills.
• A proactive problem-solver with a high attention to detail.

• Experience within a commercial property setting.
• A basic understanding of commercial lease terms and conditions.
• An administrative or business-related qualification.

• A competitive salary of €34,000 per year.
• 23 days annual leave.
• A supportive and collaborative team environment.
• Opportunities for professional development and career progression within a growing company.
• Sector:

• Experienced [Non-Managerial]