Receptionist

Your goal is to ensure all visitors feel supported and that daily office operations run smoothly.

Key Responsibilities

• Greeting & Check-in: Warmly welcome visitors, determine their needs, and notify the appropriate staff members of their arrival.
• Call Handling: Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Visitor Security: Maintain office security by following safety procedures, monitoring logbooks, and issuing visitor badges.

• Mail & Logistics: Receive, sort, and distribute daily mail/deliveries; prepare outgoing mail and courier packages.
• Scheduling: Manage meeting room bookings and coordinate appointments or travel arrangements for staff.
• Data Entry: Maintain and update digital filing systems, contact lists, and employee directories.
• Supply Management: Monitor inventory of office and kitchen supplies; place orders to ensure the office remains fully stocked.

• Ensure the reception area and common spaces (like breakrooms or conference rooms) are tidy and presentable.
• Provide basic technical support for office equipment (printers, scanners, or coffee machines).