[ref. j65564718] Grade V Officer - Medical Directorate Support Supervisor 1.0 WTE Specified Purpose Contract - Dublin

Overview:

Post Title

Directorate Support Supervisor (Grade V Officer)

Post Status:

Temporary Specified Purpose Contract

Department:

Medical Directorate

Location:

Beaumont Hospital, Dublin 9

Reports to:

Directorate Support Manager with regard to the overall quality of work and development and compliance with hospital strategic and operational objectives

Salary:

Appointment will be made on Grade V salary scale (€51,206 - €57,503, €59,375 €61,253 LSIs) at a point in line with Government pay policy.

Hours of work:

Full-Time

Closing Date:

Friday 23rd of May 2025 at 12:00 noon

PLEASE NOTE: This competition can be closed early should a sufficient number of applications be received.

Responsibilities:

• Under general supervision, to carry out the functions of the support supervisor role as directed by the directorate management team in line with established standard operating procedures.
• Plan and organise work to comply with established objectives and deadlines. Understand and adhere to all relevant Beaumont Hospital policies, guidelines and procedures, comply with health and safety, infection control and risk management procedures, comply with statutory obligations.
• Participate in performance review/ achievement and the development of a personal development plan in conjunction with and as required his/her line manager
• Maintain and update compliance with mandatory training (Fire Safety, Manual Handling, Hand Hygiene etc.)

• General: Provide a variety of administrative functions and an efficient and effective clerical service to the Medical Directorate. Assist in the planning, co-ordination and direction of the daily operation of the Medical Directorate.

• Operational Management: Liaise daily with Departments and administrators under your remit. Monitor performance and adherence to Standard Operating Procedures. Ensure sufficient staffing in place at all times to deliver frontline services, by developing work rosters and cover plans around annual/sick leave. Review and action staff queries/issues, escalating to Directorate Support Manager as required. Attend interdepartmental meetings and take minutes as required.
• Human resources/IR: Maintain and update local clerical staff HR records as required. Induct staff into the Medical Directorate and arrange access to requisite systems as necessary to carry out the function of their role. Record staff leave/absences on relevant systems as per reporting guidelines. Monitor staff behavior and performance, addressing shortfalls as per policy guidelines.
• Data Management Provide an efficient service to ensure that the data required for Management Information and the HSE is captured and is of the highest quality. Be accountable for the monitoring and co-ordinating of Reports required for all OPD/IPDC/Directorate activity.

• Staff Development/Training Maximise compliance Hospital Mandatory training. Identify own training needs with regard to the use of technologies as they apply to role.

Participate in the implementation of unit based training programmes for newly appointed clerical staff and on-going training of staff with regard to their individual needs.

Time & Attendance Work Pattern:

Monday – Friday Target Hours: 35 per week

It is essential that at least one supervisor is on site at 07:30am daily and one remaining on site until 17:00pm daily

Qualifications:

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

1. Professional Qualifications, Experience, etc

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004.

Or

(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish1 . Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination.

Or

(iii) Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction

Or

(iv) Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland, (QQI).

The Leaving Certification Applied Programme does not fulfil the eligibility criteria.

and

1. Age

Age restriction shall only apply to a candidate where s/he is not classified as a new entrant (within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004). A candidate who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.

1. Health

Candidates for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

1. Character

Candidates for and any person holding the office must be of good character.

Supplementary information: The Hospital: www.beaumont.ie Management Unit: www.beaumont.ie/hr

Email address: derekpigott@beaumont.ie