Morgan McKinley - Temporary Receptionist

apartmentMorgan McKinley placeDublin calendar_month 

About this Role:

Reporting to the Executive Assistant, this role will be responsible for delivering a professional and efficient Reception in Dublin and will also provide some ad-hoc administrative support to the Executive & Management teams.

Location: Dublin

Key Responsibilities:

Reception Duties
  • Greet and receive all visitors
  • Ensure visitor sign-in on arrival
  • Answer all inbound calls in a prompt manner and transfer to the relevant person or department
  • Maintain and manage meeting room calendars and bookings
  • Set up meeting rooms in advance of meeting to ensure relevant supplies are on hand
  • Receive, sort and distribute incoming post & courier deliveries
  • Receive and distribute overnight delivery of post from other offices
  • Collect and send outgoing post and courier deliveries
  • Ensure Reception area is always well presented and tidy
  • Manage security access cards
Office Supplies Management
  • Proactively manage stock levels of stationery for office and kitchen supplies
  • Place orders, as needed, to suppliers for catering etc. and ensure timely delivery
Transport
  • Book taxis and arrange travel for employees, as requested
  • Maintain spreadsheets of all travel for employees
Administration
  • Support manager (CEO EA or Office Manager) with Ad Hoc Duties or Projects around the office
  • Provide ad-hoc administrative support to Executive and Management team as required including scanning, photocopying, binding, filing etc.
  • Handle all confidential material (written and verbal) in a professional manner
  • Report and resolution of minor facilities issues
  • Load invoices for payment to invoicing system

Skills & Experience:

  • Previous experience working as a receptionist
  • Previous office administration experience
  • Financial Services background (Desirable)

Key Performance Indicators:

  • Feedback from Internal and External customers
  • Presentation of Reception area
  • Accuracy of room bookings and presentation of rooms
  • Timeliness and accuracy of post and administration

Competencies:

  • Customer Service and Commercial Awareness
  • Accuracy and Quality, Resourceful
  • Communication Skills
  • Can do attitude.
  • Flexibility, quick-thinking
  • Organisational skills
  • Team working
  • IT Knowledge - General Use
business_centerHigh salary

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