PA - Office Administrator

Job Title:

Personal Assistant / Administrator to the CEO

Location:

(Occasional travel to CEO's nearby home office)

Working Pattern:

1. 5 days per week (on-site)

Reporting To:

CEO (with additional support to the Group CFO)

Role Overview

We are seeking an experienced and highly organised Personal Assistant / Administrator to provide comprehensive support to our CEO, with additional administrative support to our Group CFO, who is based full-time in our Limerick head office.

This is a key, trusted role within the business, ideal for someone who enjoys variety, can manage competing priorities, and is comfortable working in a fast-paced building/construction environment. The role will be primarily based on-site in our Limerick city head office, with occasional travel to the CEO's nearby home office as required.

Key Responsibilities

• Provide full PA support to the CEO
• Act as a key point of contact between the CEO and internal/external stakeholders
• Prepare correspondence, reports, presentations, and briefing documents
• Liase with Accounts & assist in preparing invoices and bank reconsiliations
• Manage confidential and sensitive information with discretion
• Assist with personal and ad-hoc administrative tasks as required

• Provide administrative support to the Group CFO
• Assist with coordination of meetings, documentation, and follow-ups
• Support head office administration as needed, ensuring smooth day-to-day operations

• Maintain organised filing systems (digital and physical)
• Assist with office coordination and general administration tasks
• Support senior management with administrative tasks as required
• Liaise with suppliers, clients, and professional advisors where necessary

• Proven experience in a PA, Executive Assistant, or Senior Administrator role
• Experience supporting senior leadership (CEO, Director, or CFO level) is essential
• Strong organisational skills with the ability to prioritise effectively
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Strong IT skills (Microsoft Office / Outlook / Teams)
• Ability to work independently and take initiative
• Experience in construction, engineering, or a similar sector is an advantage but not essential

• Proactive, reliable, and highly organised
• Calm under pressure with strong attention to detail
• Flexible and adaptable to changing priorities
• Confident dealing with senior stakeholders
• Comfortable working on-site in a busy head office environment

• A key role working closely with senior leadership
• A stable, well-established building company
• Flexible working pattern (4 or 5 days per week)
• Competitive salary, commensurate with experience
• On-site role based in Limerick city