Receptionist
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In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description- 3911666870117;-6.15261220932007;Office #216, NESTA Kilbarrack , Killbarrack Road , Howth Junctioinst , Dublin 5 , D05 DC60
A receptionist's job involves being the first point of contact, greeting visitors, answering and forwarding calls, and managing administrative tasks like mail, scheduling, and maintaining the reception area's tidiness. Key skills include excellent communication, customer service, organizational abilities, proficiency with office software, attention to detail, and the capacity to multitask and remain professional under pressure.
Job Description: ReceptionistFirst Impression: Greet visitors, clients, and employees in a warm and professional manner, providing information and assistance.
Communication Hub: Answer, screen, and forward incoming phone calls to the appropriate staff members and take clear messages.
Administrative Support: Handle incoming and outgoing mail, packages, and deliveries, including sorting and distributing them.
Scheduling & Coordination: Manage meeting room bookings, schedule appointments, and update calendars for the office.
Office Upkeep: Maintain a clean, tidy, and professional reception area, ensuring it is well-stocked with necessary supplies.
Security & Access: Monitor visitor logs and issue security passes as part of maintaining office security.
Visitor Management: Direct visitors to their intended destinations and inform relevant staff of their arrival.
Data & Record Keeping: Perform data entry, organize files, and maintain accurate records.
Facilities Assistance: Liaise with cleaning staff, order office supplies, and assist with minor facility issues or maintenance requests.
Skills Required for a Receptionist:
Communication: Excellent verbal and written communication skills are essential for interacting with a diverse range of people.Interpersonal Skills: A friendly, patient, and welcoming demeanor is necessary to create a positive impression.
Organization & Multitasking: The ability to manage multiple tasks and maintain an organized workspace while working efficiently.
Customer Service: Strong customer service skills to handle inquiries and resolve issues professionally.
Office Software Proficiency: Basic knowledge of office equipment, computers, and software for tasks like data entry and calendar management.
Attention to Detail: Crucial for accurately handling messages, filing documents, and managing supplies.
Professionalism: The ability to handle pressure, deal with upset individuals, and maintain a calm, professional attitude.
Initiative: Working independently and using initiative to complete tasks and assist others.
Should be good looking, co-operative, helpful and excellent manners.
- Sector:
- Not Required
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