Site Administrator - Limerick / Kerry - Adare

Overview:

We require an experienced Site Administrator to provide a broad range of administrative support and coordination services to a busy operational site in Limerick.

The Site Administrator will be the key point of contact for meeting coordination, team support and any ad hoc administrative tasks. They will be a professional administrator who works with integrity and discretion at all times.

The Site Administrator will work closely with the Safety Department

Responsibilities:

• Manage the day to day running of the site office
• General administrative duties as required by the Site Manager or Contracts Manager, including typing and distribution of meeting minutes and actions arising
• Conduct document control including creating packages, collating documents for the Site Team and assisting sub-contractors with queries
• Liaise with Procurement department
• Manage anomalies and costs
• Report weekly and monthly data and information to site teams, key stakeholders and partners
• Maintain a professional image for the company in all dealings with public and stakeholders
• Other ad hoc duties that the Company may require from time to time
• Manages all correspondence in a proactive manner.
• Prepare meetings, prepare collateral and wrangle the working group members to achieve their tasks.
• Undertakes any ad hoc administrative tasks as requested.
• Maintains a log of messages and actions for review on a periodic basis.
• Take ownership for diary management and coordination with the business and external stakeholders.
• Arranges meeting rooms and room setups as required.

Experience:

• Excellent Interpersonal and Organisational skills.
• Can clearly demonstrate a flexible approach to work.
• A strong track record of proactive diary management.
• The ability to utilise the full suite of Microsoft Office tools (Word, Excel, PowerPoint, Adobe, etc.).
• The ability to exercise the utmost discretion in dealing with sensitive data.
• Experience prioritising a range of activities or projects on behalf of an organisational leader.
• Is familiar with social media platforms and how to use them effectively.

Qualifications:

• Significant experience of working within the Construction Industry.
• ECDL, Pitman or equivalent qualification.

• A Business Administration or related qualification.
• Has a keen interest in the use of technology to improve efficiency.

Additional Information:

• Competitive salary
• 26 days annual leave plus additional company days
• Pension and benefits
• Unlimited learning and development opportunities
• Much more

At present we can only consider candidates that are currently residing in Ireland who meet the above-mentioned criteria.

We are a fast-paced, fun, and collaborative organisation, with sites and offices across Ireland, the UK and Europe.