Office Administrator | 30-35K | D6

Office Administrator | 30-35K | D6

My client is currently looking for an Office manager to join their busy team, this role is on-site 5 days a week.

Key Responsibilities:

• Answering the phone
• Checking and responding to sales and shipping emails.
• Entering data on the Company OPS system
• Creating approval lists, current production lists and tea offer lists.
• Keeping Excel files updated with the latest shipping information.
• Creating Contracts
• Updating clients with weekly shipping updates.
• Checking copy shipping documents, preparing invoices and preparing original shipping documents.
• Dealing with Rain Forest Alliance and keeping records updated.

Essential Qualifications & Skills:

• 2+ years in office administration or operations, preferably in small to mid-sized companies.
• Prior exposure to purchase order systems, invoicing, and basic finance workflows.
• Strong proficiency in Microsoft Excel:
• Skilled in Microsoft Word and PowerPoint.
• Comfortable learning industry-specific platforms (e.g., accounting or ERP systems).
• High attention to detail and strong organizational abilities.
• Excellent communication both written and verbal in a professional context.
• Self-sufficient and reliable, yet collaborative with the ability to work effectively in small teams.
• Ability to multi-task and manage competing priorities under tight deadlines