Office Manager

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Application Details

Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

1. 3373603820801;-6.24586391448975;TRANSLATION.IE , 46 Mt St Upr , Dublin 2 , D02 RX88

The office manager will be entrusted with ensuring all daily office operations run smoothly and efficiently.

Responsibilities will include:

• Managing office supply inventory and ordering necessary items, and liaising with contractors to coordinate maintenance for office equipment.
• Office Administration, developing and maintaining filing systems for both physical and digital records.
• Internal and external communication, acting as a point of contact for office-related inquiries, directing phone calls, emails, and visitors to the appropriate staff.
• HR Support & Onboarding: Assisting the human resources department with onboarding new employees and managing their administrative processes.
• Supporting staff by providing responses to their questions and assisting with various office-related challenges.
• Office Supervision - overseeing and monitoring the work of administrative staff, providing support and ensuring productivity.
• Maintenance of office equipment and facilities and arranging necessary repairs.
• Liaising with and managing relationships with service providers for cleaning, catering, security, utilities and other facility needs.
• Ensuring compliance with health and safety regulations and maintaining up-to-date building safety policies.
• Management of office expenditures and budget, keeping accurate records and reporting on office expenses. Processing of invoices and ensure timely payment of office-related bills.
• Organising and scheduling meetings, appointments, and team events. Planning and coordination of in and off-site events such as parties, celebrations, and conferences
• Developing policies and implementing new office policies and procedures to improve efficiency and workflow.
• Ensure adherence to company policies and procedures by all team members.

Desired Experience & Skills:

• Proven experience in an office management or administrative role.
• Strong organisational and multitasking abilities, with a keen eye for detail.
• Proficiency with office software such as Microsoft Outlook, Word, Excel, Teams and Adobe Acrobat.
• Presentation skills including data analysis
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact professionally with clients, staff and external contractors.
• Experience in financial management, including reconciliation, invoicing and payroll processes.
• Facilities management experience
• Self-motivated, forward-thinking and adaptable to changing priorities.
• Ability to manage time effectively and work under pressure.
• Knowledge of Legal and or Medical environments is a plus, though not required.
• Full clean driving licence and own transport
• Sector:

• Managerial