Administrative Assistant New - Galway

Our Client, an Educational Institution is looking to hire an Administrative Assistant on a temporary Full-Time contract for 6 months.

Role Summary:

• Provide comprehensive and professional administrative support to the SmartShape management team, including procurement and supplier-related financial administration, with regular use of the Agresso system. Coordinate HR administrative tasks through liaison with the educational institution’s HR and Research Accounts Office, as required.
• Prepare, organise, and manage information and reports for both internal and external meetings, ensuring effective workload management and adherence to key deadlines.
• Prioritise and manage assigned tasks, balancing competing demands to deliver high-quality work within set timeframes, demonstrating strong attention to detail.
• Contribute to project activities as needed and carry out additional duties as assigned by line management.

Role Requirements:

• Pass in 5 subjects at Leaving Certificate level (or equivalent) or a recognised post Leaving Certificate administrative/office technology qualification
• Satisfactory relevant employment experience which demonstrates a high level of administrative support in a demanding office environment
• Excellent IT skills with proficiency in M/S Office suite
• Excellent written and verbal communication skills, good numeracy skills, and ability to analyse data with a strong attention to detail

Skill Required:

• Experience using various IT systems such as Agresso or similar financial management IT system.
• Knowledge of Procurement policies within the public service institutions
• Demonstrate ability to work in line with relevant policies and procedures and regulations.

For more information, please email [email protected]