Project Administrator (Business Support)
Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.
For more than 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving and modernising their transport infrastructure with sustainability, accessibility and innovation at the heart of our designs.With over 10,300 colleagues globally and around 1000 in the UK & Ireland we are growing significantly and seeking out the very best talent to join the SYSTRA signature team and be part of leading the way in infrastructure design.
Context:
SYSTRA are immediately hiring a Project Administrator (Business Support) who will join a fast growing team focussed on key client delivery based in our Dublin office. The role assumes responsibility for providing business administration, support services for the project team and client site services to assist in the day-to-day functional activities.The role holder will enable the business by ensuring all data and administrative matters are dealt with professionally and timeously. This is an exciting opportunity for an experienced business support and project administration professional with an initiative-taking “can do” attitude and proven experience in supporting teams through implementing efficient and quality support practices.
Missions/Main Duties:
- In compliance with SYSTRA and client policies and procedures you will support administrative delivery of key projects, including the provision of support to the client teams and key business services areas.
- Ensure that data captured accurately reflects site progress and that project information meets required data standards
- Provide assurance that key data meets the required level of information and acceptance criteria, supporting the design and delivery teams in meeting requirements for data where necessary
- Provide general business support on site including onboarding / offboarding activities and meeting management
- Implementing document control procedures and ensuring site supervisory team have access to current documents
- Work collaboratively with Design and Build Contractors to ensure that they provide the necessary data to the client.
- Provide reliable and comprehensive administrative support to a busy project team.
- Maintain records and databases, set up filing systems and manage daily operations.
Profile/Skills:
- Required to have significant experience in business administration and ideally experience in infrastructure project environments or projects of a similar scale and complexity.
- Further demonstrated experience and knowledge in the following is desirable:
- Providing secretarial support to management within fast paced and challenging environments.
- Providing administrative support and organisation to senior leaders.
- Delivery of work under time pressure and with conflicting priorities; and
- Taking ownership of activities to drive desired outcomes.
- Fully proficient in the use of MS Office applications and other project tools and methodologies.
- Excellent communication (both verbal and written) and interpersonal skills.
- Ability to govern and drive outcomes to ensure high quality service delivery.
- Ability to deal with and resolve unforeseen risks and issues.
- Ability to step back from the detail and take a holistic overview.
- Ability to prioritise effectively, meet deadlines and deliver consistent service.
- High level of attention to detail.
- Ability to manage client expectations and deliver within agreed parameters;
- Initiative-taking and able to use own initiative.
- Able to cope with demands of a fast-changing environment.
- Ability to plan, work well under pressure and meet deadlines reliably.
Formal Education Qualifications
Ideally a bachelor’s degree in a relevant subject.- Why SYSTRA?
We offer clear and well supported pathways for career development and qualification attainment, a competitive remuneration package including a bonus and private healthcare, an electric car scheme and a broad suite of flexible benefits to suit your lifestyle.
Flexibility
Because we value who you are as much as what you do, we want you to feel supported at work. We offer hybrid working, balancing the benefits of working from home with time in our modern, well-equipped offices for that crucial in-person contact, team development and collaborative working.We also recognise that life doesn’t always run to the same schedule for everyone, so we have a dedicated flexible working policy to support you in tailoring your work life to reach your full potential, for more details on this, please get in touch.
Diversity & Inclusion
We provide a warm welcome and encourage applications from a diverse range of people who can enrich our company and offer perspectives which will drive better solutions in a truly inclusive environment. Our employee led working groups and clearly defined strategy help us to keep at the leading edge of important issues and keep us accountable.We want our colleagues to feel comfortable to bring their whole selves to work and continually seek new ideas and contributions to ensure we continue to grow and develop in this space.
Wellbeing
It’s no surprise that people do their best work when they feel physically and mentally supported. Our SYSTRA Wellness Programme offers a wide range of support; from Wellness champions, to free health checks, healthy eating workshops and regular seminars, alongside access to a wide range of external support.We offer two paid days for charity work and an ever-growing social calendar.
Apply and find out more about how Systra can support you in your career journey. If you require any adjustments or financial assistance to support you in your application or interview process please email:
reasonableadjustments@systra.com where your request will be treated confidentially and with respect. We pledge to offer an interview to any candidates with a disability who apply for a role and meet the minimum criteria.
As we are always looking to expand our team, we would still be interested in hearing from you if you fulfil most, but not all, of the relevant criteria for the role – you could still be just what we are looking for.