Receptionist/ Administrative Assistant New

The successful candidate will act as the first point of contact for visitors and callers while also supporting the executive team with administrative tasks.

This is an on-site role Monday to Friday based in Galway City.

Key Responsibilities

• Serve as the first point of contact for all visitors, customers, and callers.
• Manage incoming phone enquiries, including:
• General queries
• Parking enquiries
• Weighbridge customers
• Marina visitor berth customers
• Provide professional, courteous, and efficient customer service at all times.
• Manage reception area to ensure it is tidy, welcoming, and presentable.

• Organise staff meetings, including preparing agendas, documentation, and room setup.
• Provide typing and administrative assistance to senior team members.
• Prepare and format presentations and documentation as required.
• Maintain and manage the Board Room schedule.
• Book travel arrangements (flights, hotels, etc.) for staff.
• Coordinate and book external training courses for employees.
• Order and arrange lunch for meetings, ensuring timely delivery and setup.
• Assist with ad-hoc projects assigned by the executive team.

• Previous experience in a receptionist or administrative support role.
• Strong communication and interpersonal skills.
• Excellent organisational skills and ability to multitask.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Professional and polite telephone manner.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.

Please apply today with your updated CV or contact [email protected] for more info