Legal Secretary in Property Department

Location: Dublin City Centre (Dublin 1)

Our client is seeking an experienced Legal Secretary to support solicitors within a busy Commercial Property department. This role requires strong technical skills, attention to detail, and the ability to manage a high-volume workload in a fast-paced environment.

Key Responsibilities:

• Transcribing digital dictation
• Preparing, formatting, and editing legal documents
• Saving, filing, and managing documents on the firm’s practice management system
• General administrative duties including invoicing and filing
• Preparing and arranging registration of documents with the Property Registration Authority (Land Registry / Registry of Deeds)
• Managing Requisitions on Title
• Scheduling and maintaining title documentation
• Preparing Contracts for Sale
• Assisting with closing documentation (e.g., Family Home and Section 72 Declarations)
• Preparing Bibles of Security/Title documents
• Data room management (e.g., HighQ)
• Preparing ROS online returns
• Providing occasional reception cover
• Providing overflow secretarial support across the team

Experience & Background:

• Minimum of 3 years’ experience as a Legal Secretary, ideally within Commercial Property
• Previous experience in a fast-paced professional environment

Key Skills:

• Excellent attention to detail
• Strong IT and systems proficiency
• Ability to prioritise, multitask, and manage a busy workload
• Strong interpersonal skills and a collaborative approach
• Ability to work on own initiative and manage time effectively
• Digital dictation skills (60+ wpm preferred)