Administrative Assistant Limerick Part-time New

Administrative Assistant - part-time

Kenny-Whelan are hiring a Part-time Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.

Contact: Carmel Synnott - email : [email protected] or call on 087 7422268

Profile of the Role:

Provide administrative support, scheduling calendars, Documentation management, and other supportive duties to Directors and Managers.

Description of Duties:

• Directing incoming requests to appropriate personnel; initiating contacts as required- Workshop/meeting logistics support.
• Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary. Manage daily complex diary
• Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).
• Book and prepare travel arrangements/itineraries (registration, ground, air, lodging)
• Works with Senior Document Controller and knows key Director contacts and works with both to ensure good communications (meetings /phone calls) etc are appropriately scheduled and prepared for (Contact, telecom, meeting log)
• Responds to all inquiries and contacts in a timely and professional manner
• Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.
• Expense reports for workshops and business travel.
• Interacting with individuals from other organizations in coordinating schedules.
• Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.
• Maintains team/meeting distribution lists
• Prepares correspondence and other materials for outgoing mail
• Arranges details for visitors to area- Maintains organization charts for the department

Experience and Requirements:

• 3 years + Administrative Assistant experience ideally in pharma/biotech/medical device industry
• Ability to work independently with a high level of self management in a dynamic work environment.
• Managing time to meet the multiple demands.
• Advanced competency in Ms Office Suite, Word, Excel, PowerPoint, Outlook
• Proficient with Electronic Document Management Systems (EDMS)

All applications will be treated with the strictest confidence

Kenny-Whelan Contact:

For further information please contact Carmel Synnott on 087 7422268 or send your updated CV to [email protected]