Receptionist

Role Overview

A flexible, proactive approach is essential, with the ability to support the wider team with ad hoc tasks when required.

Key Responsibilities

• Act as the first point of contact for clients and visitors, ensuring a professional and welcoming experience
• Support the day-to-day administrative operations of the practice
• Manage office supplies, equipment, and general workspace upkeep
• Coordinate with external suppliers and service providers
• Provide diary management and meeting coordination support to Directors and senior staff

• Maintain HR records and assist with recruitment administration
• Monitor attendance and expense records to support payroll processes
• Assist with employee engagement activities, training coordination, and company social events

• Manage petty cash and support the accounts function with supplier payments and reconciliations
• Monitor contracts, insurance documentation, and company accreditations
• Support compliance with health & safety and data protection requirements

• Assist with project resourcing coordination and timesheet administration
• Maintain internal systems, including project management tools and databases
• Support tender submissions and preparation of project documentation as required

• Proficient in Microsoft Office applications and telephone systems
• Previous experience in an administration, reception, or office support role preferred
• Strong organisational skills with the ability to manage multiple tasks effectively
• Professional communication skills and a proactive approach to problem-solving
• Ability to work independently and collaboratively within a team environment