Clerical Officer- Grade 4 New - Galway

Clerical Officer

Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.

• Supporting the SEO in all administrative needs
• Preparing of HR Forms
• Ability to work in a fast paced environment
• Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
• Processing orders in respect of Janitorial items and Oil requests
• General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc
• Minute taking as required
• Dealing with queries by phone, email and post
• Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
• Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
• Any other duties as assigned by the Staff Officer/Senior Executive Officer
• Scheduling clinics
• Processing claim forms
• Processing and issuing Primary Medical Certs to people with disabilities
• Sending out clinic appointment letters
• Keeping the client database up-to-date

• Proficient with Microsoft Office; Word, PowerPoint and Excel
• Previous experience within HSE
• Strong typing skills is essential.
• Dictaphone typing is desired but not essential.
• Excellent communication, organisational and presentational skills.
• Attention to detail, prioritisation and deadline orientated.
• Please note additional duties may be carried out which are not listed above

For more information, please email [email protected]

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