[ref. s49847822] Project Coral – iPM/NIMIS Implementation Lead (Grade VI)

Overview:

Overview

Post Title

Project Coral – iPM/NIMIS Implementation Lead (Grade VI)

Post Status

Temporary Specified Purpose

Department

Project Coral

Location

The successful candidate will be required to work on site at Beaumont Hospital, Dublin 9

Reports to

Project Coral iPM Project Manager

Salary

Appointment will be made on Grade VI salary scale at a point in line with Government Pay Policy

Hours of Work

Full -Time (35 hours per week)

Start Date

Immediate Start

Closing Date

Tuesday 29^th April 2025

Position Summary:

We are currently seeking one fulltime experienced Healthcare Administrator Grade VI to support Project Coral integration from the new PAS Patient Administration System (iPM) to the National NiMiS system. This role is critical to the successful implementation and adoption of Beaumont Hospitals digital technology transformation aimed at revolutionising healthcare delivery throughout the hospital.

As iPM/NiMiS Integration/Scheduling Administration Lead (Grade VI), you will ensure the smooth transition and deliver of the iPM system and its associated NiMiS downstream system integration.

Responsibilities:

Key Responsibilities:

Governance:

Work closely with the PAS Project Manager and Integration team, to ensure:

• Project governance and project controls are maintained and adhered to, throughout the project.
• Adherence to project scope and change management processes are followed.
• Facilitate effective communication and collaboration among team members, ensuring clear understanding of roles, responsibilities, and expectations.

Business Process Solution Design and Implementation:

• Act as a liaison between different departments, facilitating coordination and knowledge-sharing to drive project success.
• Provide guidance and support in workflow reviews, training, change management, and user adoption activities.
• Assess and document existing and future workflow processes (i.e. improvement, automation, and innovation) to support the hospital transformation.
• Ensure alignment of solutions with regulatory requirements and data privacy standards.

Stakeholder Engagement:

• Collaborate with national teams, healthcare professionals, administrators, and other stakeholders to understand their needs and translate them into effective workflows.
• Establish and maintain strong relationships with internal and external stakeholders to foster collaboration.
• Proactively contribute to knowledge sharing, lessons learned, and best practices to drive continuous improvement within the hospital.

• Identify impediments and issues facing delivery and ensure that appropriate mitigation actions are in place and are escalated to the SME where required in a timely manner.

Application Integration, Support and Maintenance:

• Collaborate with integration teams to ensure seamless data exchange and interoperability between Project Coral and NIMIS solutions. .
• Monitor application performance, identify and assist to resolve issues, and ensure high availability and reliability.
• Collaborate with end-users and stakeholders to gather feedback and implement enhancements to improve application usability and functionality.

Quality Assurance and Testing:

• Develop and execute comprehensive test plans and strategies for the Project Coral to NIMIS solution healthcare applications to ensure high-quality software delivery.
• Assist with functional, integration, and regression testing of applications to identify and assist in the resolve any defects or issues.

Documentation and Training:

• Create and maintain SPO documentation, including user guides, and application manuals.
• Assist in the provision of training and support to end-users, ensuring they have the knowledge and skills to effectively use healthcare applications.
• Contribute to the development of training materials and conduct training sessions as needed.

• Encourage the data quality of existing, newly captured data or migrated data.
• Ensure the safeguarding of GDPR compliance in relation to data sharing.
• Work with the ICT team to ensure all infrastructures, user connectivity; printing configuration etc. are in place to support the project.
• In conjunction with the Project Manager, monitor national policy and standards development or changes ensuring these are reflected in the administration workflow processes and system configuration.
• Ensure, in conjunction with the reporting Lead, the system configuration and reference values can generate reports that reflect Beaumont Hospital reporting requirements.

• The ability to implement and manage change and drive process improvements business processes.
• The ability to manage deadlines and effectively handle multiple tasks within a busy environment.
• Evidence of strong organisational skills including an awareness of resource management
• The ability to improve efficiency within the working environment and the ability to evolve and adapt to a rapid changing environment.
• The ability to take responsibility and be accountable for the delivery of agreed tasks within agreed timelines.

• The ability to work with multi-disciplinary team members and stakeholders to facilitate high performance, developing and achieving clear and realistic objectives.
• Be a self-starter with excellent communication skills and can take a group lead.
• Be a team player, contributing, supporting and showing initiative.
• The ability to lead the team by example, coaching and supporting individuals as required.
• Flexibility and willingness to adapt, positively contributing to the implementation of change.

• The ability to gather and analyse information from relevant sources and make effective decisions.
• The ability to anticipate problems and recognise when to involve other parties.
• The ability to make informed and timely decisions and stands by those decisions as required.
• A capacity to develop new ideas and put forward solutions to address problems in a timely manner.

• Excellent communication and interpersonal skills with an ability to engage effectively with a wide range of stakeholders.
• The ability to present information clearly, concisely and confidently when speaking and in writing, tailoring to meet the needs of the audience.
• Evidence of developing operational procedures based on best practice and ensure these are reflected in the system.
• The ability to build and maintain relationships with colleagues and other stakeholders to assist in performing the role.
• Competence in the use of standard MS packages, i.e. Word, Excel, Outlook.

Throughout the project the post holder will work closely with all leads involved in Project Coral. Together they will form a team relationship to ensure a seamless transition to the new environment.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned from time to time and to contribute to the development of the post while in office.

Qualifications:

Selection Criteria

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.

Applications will be assessed on the basis of how well candidates satisfy these criteria management issues

Mandatory:

• Have satisfactory experience as a clerical officer in the HSE, TUSLA, other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004Leaving certificate or equivalent

• Have obtained a pass (Grade D) in at least five subjects form the approved list of subjects in the Department of Education Leaving Certificate Examination, including Mathematics and English or Irish[1]. Candidates should have obtained at least Grade C on higher level papers in three subjects in that examination

• Have completed a relevant examination at a comparable standard in any equivalent examination in another jurisdiction

• Hold a comparable and relevant third level qualification of at least level 6 on the National Qualifications Framework maintained Qualifications and Quality Ireland (QQI)

• In-depth knowledge the Radiology department structure, systems and workflows.
• Experience in providing an effective and consistent and efficient level of RIS support to all hospital users requiring access (including clinical, nursing, support services, PACS, administration and management staff)
• In-debt of the Knowledge of current Beaumont Hospital Information Systems.
• Experience in implementing quality assurance measures to ensure accurate patient data capture.
• Experience of facilitating change and service improvement through working collaboratively with multiple internal and external stakeholders.
• In-depth knowledge of healthcare processes, standards, regulations (e.g., HIQA), and healthcare best practices.
• Strong critical thinking skills to address complex scheduling issues, accommodate special requests, and resolve patient scheduling challenges.
• Proven leadership experience in managing a team.
• Experience of implementing a ICT system including integration and data migration.
• A relevant 3rd level degree/post-graduate qualification e.g. Management, Programme/Project Management, Health Management, Management, Clinical/Medical, or related fields