Administrative Assistant - WPEP Scheme - Kilkenny and Carlow Education and Training Board
Kilkenny and Carlow Education and Training Board Kilkenny
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Application Details
This Work Placement Experience Programme provides Participants with an opportunity to gain meaningful work experience, learning and training while on the programme. This programme is for jobseekers who are in receipt of qualifying social welfare payments and those transferring from a social welfare scheme or an ETB Training Allowance.Your eligibility for this programme will be verified by the Department as part of the application process.
Job Description
Overview of Kilkenny and Carlow Education and Training Board Kilkenny and Carlow Education and Training Board (KCETB) is the largest education and training provider in counties Kilkenny and Carlow and offers a broad range of education and training services to approximately 25,000 students and learners on an annual basis.We manage 13 post-primary schools across the two counties and are the leading provider of Further Education and Training (FET). Through our FET Service, we offer a wide range of fulltime and part-time courses, such as apprenticeships, basic education, community education and Youthreach (for early school leavers) as well as student supports and services for employers.
We also manage music education through the Music Generation programme and we co-ordinate the delivery of youth services. We have a history of responding flexibly to community and employer needs and aspirations.
Purpose of the Post: The purpose of this post is to assist the Assistant Staff Officer in FET. You will work with the Assistant Staff Officer to set goals and objectives, with a learning plan in place for your development. The duration of the role is 6 months at 30 hours per week.The successful applicant will gain practical experience, valuable training and will develop a working knowledge of communications, office management, record keeping and data analysis.
What you will be doing:- Provide administrative assistance within FET
- Provide a professional and friendly approach in dealing with all learners, staff and management
- Assist in the development of improved working practices to include digitisation of paper-based systems
- Assist in the promotion of self-financing night classes and recording of statistical data to achieve improved service delivery
- Deal sensitively with correspondence, telephone enquiries or personal callers on all areas of work covered by the section involving contact with all interested parties as necessary while maintaining a high degree of confidentiality in all aspects of work
- Assist with raising invoices on finance system
- Undertake relevant training and development activities and respond positively to new and alternative systems
- Any other duties which may be assigned from time to time
Role Description
This is a training and work experience opportunity; no prior experience in this role is necessary. Accredited and/or sector recognised training will be provided to support your placement. Participants are eligible to participate in the WPEP QQI Work Experience Module which was developed by the Education & Training Boards in collaboration with the Department of Social Protection.This optional module will fulfil your accredited training requirements for the WPEP.
Informal Training Shadowing & Observation
Draft social posts, newsletters, and internal messages for feedback
Help update website content or intranet pages under supervision
Support Assistant Staff Officer
Learn file-naming conventions, brand asset libraries, and project management workflows
Time management & organizational skills
Formal Training Training on KCETB Finance System to assist with raising POs and Invoices
Training on data gathering
Training in promotional activities
Training in methods to assist with recording of statistical data
Scope for further training as required
- Sector:
- Not Required
Candidate Requirements
Essential- Minimum Experienced Required (Years):
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