Reception & Admin Assistant Women's Collective Ireland DLR Loughlinstown - CE Scheme - PICES (CE Scheme ) / Southside Partnership DLR

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Application Details

Eligibility to participate on CE is generally linked to those who are 21 years or over and in receipt of a qualifying social welfare payment for 1 year or more or 18 years and over for certain disadvantaged groups. Your eligibility will have to be verified by the Department.

You can register your interest by selecting the ‘Register your interest’ button or you can contact an Employment Personal Advisor (EPA) in your local Intreo Centre.

Job Description

Duties

This is a developmental opportunity, no experience necessary. Accredited training will be provided to support your career.

Based in Women's Collective Ireland DLR Loughlinstown

Duties to Include:

• To report for work at the appropriate time and leave at the appropriate time.
• Meet and greet visitors to the centre in appropriate and friendly manner at all times.
• Answer and deal with enquiries by phone, email and in person in a professional and friendly manner.
• Keep accurate records of telephone messages and pass messages to appropriate persons.

Administration duties for all WCI DL departments, this includes:

• Typing minutes and general administration duties eg: shredding / maintaining files and stationary.
• Assisting with the production, photocopying, stapling and delivery of WCI DL publications – newsletter & flyers.
• Booking of meetings, organising of rooms and booking other events to the centre.
• Ensuring rooms and venue are ready for use before each course, and also cleaned up after each event.
• Managing participant lists for courses and meetings accurately as per templates provided.
• Correspondence, filing, photocopying, printing for people who come to the office for assistance etc.
• Working as part of a team with all WCI DL staff, including being back up to the team in relation to any duties needed as part of a team e.g. keeping WCI DL premises clean, assist with room setups, going to the shops as needed for sundries for courses etc.
• Attend PICES training and team meetings as required.
• Respect and maintain confidentiality of all aspects of the centre activities and service users.
• Other relevant duties as assigned from time to time.

Essential Requirements:

• Friendly and open manner.
• Good communication and interpersonal skills.
• Ability to work as part of a team and on own initiative.
• IT Skills – Microsoft word, excel experience an advantage.
• Attention to detail, accuracy and good organization skills.

• Sector: