Receptionist Administrator New - Sligo

Receptionist Administrator

Sligo, County Sligo

This position involves an array of responsibilities, including expense handling, maintaining the canteen, and providing support for ad hoc requests.

• Welcome and greet corporate clients, customers and visitors to the office.
• Manage the front desk keeping the reception area tidy.
• Administrative Support: Assist SLT with administrative tasks, including scheduling meetings, managing correspondence, and organizing documentation.
• Expense Handling: Manage and process expense reports for SLT, ensuring accuracy and timely submission.
• Canteen Maintenance: Ensure the canteen is kept clean, stocked, and organized at all times.
• Meeting Set Up: Ensure meeting rooms are set up as required, including refreshments.
• Ad Hoc Requests: Support the site with various ad hoc requests, including arranging catering and staff celebrations.
• Key Lockbox Management: Manage keys both physical access and using the software tracking system.
• Visitor Coordination: Facilitate visitor travel arrangements, including booking accommodation, transportation, and ensuring all necessary arrangements are in place.
• Communication: Serve as the primary point of contact for visitor inquiries, providing information and assistance as required.
• EHS: Conduct monthly safety audit of the admin and canteen areas.
• EHS: Support Engineering/EHS with visitor EHS documentation when needed.
• Record Keeping: Maintain accurate records of visitor log, expense reports, and other administrative documentation.
• Regulatory Affairs Administration: Liaise with international Regulatory Affairs colleagues to ensure that required regulatory documents for product registrations are notarised, apostilled and legalised as appropriate. Maintain Regulatory Affairs documentation tracker.
• Compliance: Ensure all activities comply with company SOP’s.

• Excellent communication and interpersonal skills, strong organizational abilities, and proficient in MS Office suite.
• Familiarity with expense handling, visitor coordination, and basic catering management.
• Detail-oriented, proactive, and able to multitask effectively in a fast-paced environment. Flexibility to handle ad hoc requests.
• Some tasks require use of own car to fetch items, additional business use insurance premium and mileage will be covered by the Company.
• Leaving certificate or equivalent; additional qualifications in administration or related fields are advantageous.
• Proven experience in a front desk or administrative role, preferably within a biopharma or GMP environment.

For more information, please contact [email protected]

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