Personal Secretary
Company Details Confidential Dublin
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Application Details
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description- 3911666870117;-6.15261220932007;Office Suite No.: 216 , NESTA Kilbarrack , Kilbarrack Road, Howth Junction , Dublin 5 , D05 DC60
Strong organisational, communication, and discretion skills, along with proficiency in office software, are essential for this high-level executive support role.
Key Responsibilities
Diary & Calendar Management: Organize and maintain complex calendars, schedule meetings, and make appointments, prioritizing tasks to ensure optimal use of the managing director's time.Communication & Correspondence: Serve as the first point of contact, screen phone calls, manage incoming and outgoing correspondence, and draft emails or letters on behalf of the managing director.
Meeting Coordination: Organize meetings, prepare agendas, collate relevant papers, take minutes, and ensure the managing director is well-prepared.Travel Arrangements: Book and arrange travel, visas, and accommodation for the managing director.
Document Production: Create, type, and prepare reports, presentations, and other documents.
Filing and Record Keeping: Establish and maintain organised filing systems for both physical and electronic documents, ensuring easy access to information.
Research: Conduct background research on various topics and present findings to the managing director.
Gatekeeping: Manage access to the managing director, handling queries and requests and redirecting them appropriately.
Confidentiality: Handle sensitive and confidential information with the utmost discretion.
Required Skills & Attributes
Discretion and Confidentiality: The ability to handle sensitive information with complete discretion is paramount.
Exceptional Organisational Skills: Essential for managing multiple tasks, schedules, and systems effectively.
Strong Communication Skills: Both written and verbal communication skills are necessary for interacting with internal staff and external clients.
Proactiveness and Initiative: The capacity to anticipate needs, stay one step ahead, and take initiative to resolve issues before they arise.
Proficiency with Office Software: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is crucial.
Attention to Detail: High attention to detail ensures accuracy in documents, schedules, and correspondence.
Adaptability: The ability to thrive in a fast-paced, demanding environment where priorities frequently change.
Job Description – Personal Assistant to CEO
Overall Job Purpose. To provide high level confidential support to the Chief Executive by providing a full secretarial and administration.Accompanying the CEO to business meeting, seminars, conferences, etc.
- Sector:
- Not Required
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