Fixed Term Accounts Payable Specialist

This role is fully onsite.

• Invoice Processing: Match Purchase Orders (POs) to supplier invoices, verify details (amounts, coding, supplier information), and accurately create payables in the Accounting Seed system.
• Maintain audit-ready records by filing all invoices, credit notes, and payment confirmations, ensuring compliance with relevant regulations.
• Perform regular supplier statement reconciliations, investigate and resolve all outstanding discrepancies, and assist with the month-end reconciliation of the accounts payable ledger.
• When required, set up new suppliers and ensure all existing supplier records are accurately maintained and updated. Act as a key contact for supplier queries.
• Gather and verify monthly data on the arrival of goods from other EU countries. This includes checking invoice values, commodity codes, country of origin, nature of transaction, and delivery terms.
• Collect and submit detailed data on the movement of goods between EU member states for statistical purposes, ensuring accuracy of commodity codes, value, quantity, country of destination, delivery terms, and mode of transport.
• Compile and ensure the timely submission of the monthly Intrastat return to ROS
• Process supplier payments, particularly for Proforma invoices via BOI BOL, ensuring strict adherence to the payment authorisation policy
• Proactively assist in maintaining and improving accounts payable systems and processes, and flag any system errors or inefficiencies.
• Assist with preparing AP aging reports, provide data for financial accruals, and supply documentation and explanations during internal and external audits.

• Proven experience in a dedicated Accounts Payable role within the ROI market is essential.
• Demonstrable expertise in Intrastat reporting (both Arrivals and Sales Invoices) and an understanding of the necessary data points (e.g., commodity codes, nature of transaction).
• Familiarity with processing payments through banking platforms such as BOI BOL.
• Experience using an accounting system, preferably Accounting Seed (or similar robust system).
• High level of proficiency in matching, batching, and coding invoices with meticulous attention to detail.
• Strong reconciliation skills, with a methodical approach to investigating and resolving discrepancies.
• Excellent communication skills for liaising effectively with internal teams (e.g., Sales) and external suppliers.
• Ability to work independently, manage a busy workload, and ensure deadlines (such as month-end and reporting submissions) are met accurately and on time.