Office Administrator
Overview:
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments.For over 60 years, we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences, and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51^st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.
We invite you to join us. Why?
When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics.You will be invited to celebrate community events such as sports days, fun runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.
Responsibilities:
Our newest opportunity is for a talented part-time Office Administrator to join our award-winning team based in our office in Dublin, Ireland.
We are seeking a highly motivated Office Administrator who will provide general administrative support to the Director and the team. The role offers the opportunity to explore a broader range of responsibilities as we expand our growing practice.
We envisage success in this role to include:
- Provide everyday office administrative support.
- File and Contract Management.
- Assist in accurate record keeping.
- Facilitate prompt payment of invoices due by contacting clients on a weekly basis.
- Support Director in HR matters, such as employee annual reviews and new employee setups.
- Support Directors in preparing client proposals.
- Assisting with Marketing - document formatting and updating of templates in accordance with company brand guidelines.
- Support the day to day running of our office, e.g., maintaining kitchen and office supplies, office maintenance, alarm and security maintenance, office cleaning, and repairs.
- Manage the post and couriers.
- Assist with company Events Calendar.
- Assist with marketing materials, website updates, crafting social media posts on LinkedIn and Company E-Newsletter.
- Collaborate with other team members as needed, working onsite and remotely.
- Undertake ad-hoc/additional tasks as dictated by the business.
- Embrace and improve upon our green and healthy workplace culture.
Qualifications:
- Previous experience working in a professional office environment.
- Previous experience in an administrative assistant role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), OneDrive, Adobe Acrobat Pro and Wix website builder.
- Excellent time management and organisation skills.
- Excellent level of English and exceptional communication skills.
- High degree of accuracy and attention to detail.
- Excellent phone manner; polite and professional always.
- Exemplary organisational skills for maintaining/archiving files (hard/soft copies).
- Willingness to work in the friendly office environment and support staff as
needed.
KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.