Executive Assistant and Office Coordinator - Part Time Hybrid

Salary: Competitive Salary and Benefits package

About the Role

This role is an opportunity for an experienced and highly organised professional to partner closely with the CEO and CFO while also taking ownership of the smooth day-to-day running of the office.

This position requires someone who is detail-focused, adaptable, and confident working across a variety of tasks. A key component involves preparing high-quality materials for senior stakeholders and ensuring that leadership activities are well planned and efficiently executed.

You'll act as a central support across the organisation, interacting with internal teams, leadership, and external contacts, while contributing to broader business initiatives.

Key Duties:

• Providing day-to-day administrative and organisational support to senior leadership
• Coordinating and maintaining busy schedules, ensuring effective time management for the CEO and CFO
• Creating and refining presentations, reports, and documentation for senior meetings, with careful attention to accuracy and consistency
• Supporting the planning and delivery of regular meetings at executive, management, and company-wide levels
• Managing logistics for board meetings, including travel arrangements, accommodation, venue setup, and onsite coordination
• Maintaining regular communication with senior stakeholders, including board members
• Organising travel plans and itineraries as required
• Scheduling and facilitating meetings across virtual and in-person settings
• Acting as a liaison on behalf of the CEO with both internal teams and external partners
• Supporting members of the executive leadership team as needed
• Contributing to projects, including company events and employee engagement initiatives
• Overseeing general office administration, including suppliers and facilities
• Managing expense submissions and company card reconciliations

Experience:

• Must have at least four years experience supporting senior executives in a similar role
• Strong communication skills, both written and verbal
• High level of proficiency in Microsoft Office, especially PowerPoint and Outlook
• Experience producing professional materials for senior audiences
• Strong attention to detail
• Comfortable managing competing priorities in a fast-paced setting
• Strong interpersonal skills with the ability to build effective working relationships