Receptionist
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Application Details
In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Job Description- 3911666870117;-6.15261220932007;#216 NESTA Kilbattack , Kilbarrack Road , Howth Junction , Dublin 5 , D05 DC60
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Main Responsibilities
Front-of-House Service: Greeting visitors, clients, and staff in a warm, professional manner, managing the reception area to ensure it is clean and welcoming.Telephone and Communication Management: Answering, screening, and forwarding high-volume incoming calls professionally. Responding to general enquiries via email, phone, or in person.
Administrative Support: Filing, photocopying, scanning, and managing office correspondence/mail.Scheduling and Coordination: Assisting with care scheduling, visitor bookings, or staff rota management using internal systems.
HR and Staff Support: Assisting with staff recruitment documentation, maintaining staff files, and coordinating inductions for new hires.
Records Management: Maintaining accurate, confidential records of clients and carers (e.g., in GDPR-compliant systems).
Office Supplies: Ordering, monitoring, and maintaining inventory of office stationery and equipment.
Safety and Compliance: Monitoring visitor sign-in logs and ensuring the reception area meets Health and Safety standards.
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Key Requirements & Skills (Ireland Context)
Experience: Previous experience in a receptionist, front of house, or administrative role, preferably in a healthcare or service environment.
Computer Literacy: Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and familiarity with patient/care management software.
Communication: Exceptional verbal and written English communication skills.
Empathy and Professionalism: Ability to act with discretion and empathy, often dealing with emotional families or confused residents.
Organisational Skills: High ability to multitask and manage competing priorities in a busy office environment.
- Sector:
- Not Required
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