Operations Officer - Dublin

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Application Details

Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

1. 3467979431152;-6.26654005050659;EXCHANGE HOUSE IRELAND , 61-63 Strand St Gt , Dublin 1 , D01 WC97

• To be the main point of contact within the organisation for all operational matters, especially in the areas of:
• Facilities;
• Information Technology
• Health and Safety
• Communications

• Finance Manager
• Working closely with Administration Team of Receptionist, Cleaner and associated CE Scheme Staff

• Review space and facilities on an ongoing basis to ensure building is running efficiently
• Responsibility for building maintenance including procurement, and the management of and liaising with building contractors and service people
• To liaise with all staff and building users to ensure the smooth running of the building
• Role holder will be a designated key holder and emergency contact for the premises, including receiving out of office calls

• Responsibility for IT across the organisation
• Liaise with the organisation’s external IT support contractor
• Ensure software/systems, including anti-virus software, are updated appropriately
• Maintain an IT inventory for the organisation

• Responsibility for health and safety across the organisation, including fire safety
• Role holder will be the H&S Officer for the organisation
• Role holder will be the Head Fire Officer for the organisation

• Responsibility to maintain and update the organisation’s communication pathways
• Responsibility for the overall brand and image of the organisation across all services and communications
• Developing, maintaining and updating a stakeholder contact system
• Role holder will be the GDPR Compliance Officer

• To uphold the ethos of Exchange House Ireland, which operates accordingly to the principles of Community Development
• To attend relevant internal and external training
• Provide cover for other members of staff when required
• To take on other tasks and duties that will further develop the aims and objectives of Exchange House Ireland as requested by the Finance Manager, CEO and Board of Management Directors

Exchange House Ireland are open to offering training, in any areas of the role’s duties, to support the successful candidate in the role

• Either:
• A relevant qualification at minimum QQI Level 5, for e.g. Certificate in Administration, Business Administration, Finance, Computerised Accounts or similar qualification; or
• At least 3 years’ proven work experience in a similar role, in e.g. office management, operations, or administration.
• Information Technology skills and experience with Microsoft Office.
• An understanding of Health and Safety
• An understanding of GDPR
• Ability to communicate effectively with people and provide information using a range of communication methods.
• Sector:

• Experienced [Non-Managerial]