Office Administrator New

The Role

We are recruiting an organised and reliable Office Administrator on a 12-month contract to support the day-to-day operations of a growing company within the security industry.

This role is central to ensuring the office runs efficiently, supporting senior management, operational teams and technicians, and maintaining accurate records in a highly professional, confidential and compliance‑driven environment. The position is primarily office-based administration, with limited exposure to basic financial processes.

Key Responsibilities

• Provide comprehensive administrative support to Directors and senior management.
• Act as the first point of contact for incoming calls, emails and correspondence, responding professionally and redirecting queries as required.
• Manage internal documentation, filing systems and records, ensuring accuracy, confidentiality and compliance with company procedures.
• Prepare, format and maintain reports, letters, presentations and operational documentation.
• Support day-to-day office coordination to ensure smooth business operations.

• Assist with diary, calendar and scheduling coordination for technicians and operational teams.
• Support internal projects and operational activities with administrative and organisational assistance.
• Liaise with suppliers, contractors and service providers as required.

• Manage office supplies, ordering and stock control.
• Support Health & Safety administration, ensuring all internal documentation is maintained and up to date.
• Assist with maintaining records relevant to a regulated security environment, including policies, procedures and compliance documentation.

• Provide light administrative support to finance processes, such as data entry, record-keeping and reconciliation support.
• Assist with Sage 50 system updates and Excel tracking where required.

Requirements

• Minimum of 2 years’ experience in an Office Administration or Administrative Support role, ideally within a regulated or operational environment (e.g. security, facilities, construction, engineering or services).
• Strong organisational and prioritisation skills with excellent attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently, take ownership of tasks and manage competing priorities.
• Excellent timekeeping, reliability and professional presentation.
• Strong communication skills and a proactive, positive attitude.
• Comfortable handling confidential and sensitive information.

• Previous experience within the security, facilities management or services industry.
• Experience using Sage 50 or similar systems.
• Good written communication and document management skills.