Project Administrator

We are delighted to partner with a prestigious, global multinational organisation based in Cork to recruit a Project Administrator for an initial 12-month contract.

In this role, you will act as a pivotal support mechanism for global teams. Your primary focus will be keeping large-scale studies organised, compliant, and running seamlessly from initial start-up right through to close-out. This is a fantastic opportunity to gain invaluable experience within a world-class clinical research environment.

Salary €35,000

Hybrid working model

What You'll Do:

• Meeting Management: Coordinate regional and trial-level meetings, including managing schedules, drafting agendas, taking precise minutes, and tracking action items.
• Collaboration: Upload meeting minutes to internal collaboration platforms and global systems.
• Communications: Support the creation of newsletters, project communications, and regular status updates.
• Knowledge Sharing: Contribute to shared learning forums and cross-team coordination efforts.
• Lifecycle Support: Assist with routine study activities, including formal study close-out processes.

• Compliance: Maintain and support inspection-ready study files in collaboration with clinical teams and management.
• Quality Assurance: Perform routine and pre-inspection quality reviews of critical study documentation.
• Data Management: Support the filing, indexing, updating, and archiving of documents across internal systems.
• Audit Support: Assist with regulatory and mock inspection backroom activities.
• Submissions: Support the collection, review, and verification of data required for formal submission activities.

• Data Entry: Enter and maintain study timelines and trial data within dedicated clinical systems.
• Troubleshooting: Update and troubleshoot study information as project parameters change.
• Reporting: Produce and distribute comprehensive project status reports.
• Analytics: Generate milestone, budget, enrolment, and performance reports in tandem with management.

• Financial Admin: Support study budget activities, including the generation of purchase orders and e-requisitions.
• Logistics: Order, track, and ship essential study supplies, tools, and materials.
• Tracking: Monitor and report on regional and global enrolment data.

What You'll Need (Key Requirements):

• Communication: Exceptional communication skills with a clear, concise delivery style.
• Precision: Excellent organisation skills and a meticulous attention to detail.
• Cultural Awareness: The ability to collaborate effectively across global, cross-cultural teams.
• Soft Skills: Strong teamwork, adaptability, and a proactive approach to problem-solving.
• IT Literacy: High proficiency in Microsoft Office (Word, Excel, PowerPoint, and Project).
• Discretion: A high level of professionalism and the ability to handle confidential data.