Project Administration and Coordination

Project Administration & Coordination

Provide administrative and operational support to global clinical teams, ensuring studies remain organised, compliant, and on schedule from study start-up through close-out.

Key Responsibilities

• Coordinate regional and study-specific meetings, including scheduling, agenda preparation, minute-taking, and action tracking
• Upload and maintain meeting documentation within collaboration platforms and internal systems
• Assist with project communications, newsletters, and regular status updates
• Support cross-functional collaboration and participation in shared learning initiatives
• Contribute to routine study operations, including study close-out activities

• Maintain inspection-ready study documentation in collaboration with project teams and management
• Conduct routine quality checks and pre-inspection reviews of study files
• Support document filing, indexing, maintenance, and archiving within internal systems
• Assist with regulatory activities and mock inspection preparation
• Support the collection, review, and verification of submission-related data

• Maintain study timelines and study data within clinical management systems
• Update and troubleshoot study information as required
• Prepare and distribute project status and progress reports
• Generate reports relating to milestones, budgets, enrolment, and study performance in collaboration with management

• Assist with study budget administration, including purchase orders and e-requisitions
• Coordinate the ordering, tracking, and shipment of study supplies and materials
• Monitor and report regional and global enrolment metrics

• Strong written and verbal communication skills with the ability to communicate clearly and professionally
• Excellent organisational skills and strong attention to detail
• Ability to collaborate effectively within global and cross-cultural teams
• Adaptable, proactive, and solution-oriented approach to work
• Proficient in Microsoft Word, Excel, PowerPoint, and Project
• High level of professionalism, discretion, and confidentiality

You play a key role in ensuring studies are efficiently coordinated, fully compliant, and delivered successfully-supporting research that advances healthcare innovation