Site Administrator

Desired Skills: administrator,Microsoft office suite,construction,engineering

PE Global are delighted to be working with our client who are a tier 1 civil engineering contractor with operations across Ireland and the UK and offices in Dublin, Cork, Limerick, and London, they are a leader in large-scale construction projects.

We are currently seeking an experienced Site-Based Administrator for a major commercial construction project located in Dublin City Centre. This is a fast-paced role that requires a highly organised, detail-oriented individual to manage administrative operations on-site.

Responsibilities:

• Oversee document control, maintain site records, process invoices, and handle project correspondence.
• Coordinate meetings, support health & safety documentation compliance, and liaise with site managers, engineers, subcontractors, and other stakeholders.
• Support the Regional Director with administrative needs.
• Ensure consistency and accuracy in documentation using tools such as Microsoft Office and project software.

Key Duties:

• Maintain and update project records, directories, and training certificates across various platforms.
• Manage document flow, control revisions, and distribute project updates.
• Prepare progress reports, meeting minutes, and client submittals.
• Administer Procore (user setup, assistance, compliance checks) and manage Evercam access.
• Order site supplies including stationery, consumables, and furniture.
• Coordinate site drawing reviews and maintain plant/equipment records.
• Monitor access system reports and address any discrepancies.
• Assist with on-site logistics including bookings and visitor coordination.
• Track staff training records using Skillko.
• Prepare monthly project progress presentations.
• Manage waste documentation and verify against haulier logs.
• Handle dust and patrol report uploads (Procore).
• Organise occasional team events or nights out.
• Support PPE procurement and signage inventory management.

Key Skills:

• Excellent organisational skills and multitasking ability.
• Strong communication skills, both written and verbal.
• Experience in document control and compliance tracking.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project/document control platforms.
• High attention to detail and accuracy.
• Problem-solving mindset and ability to work collaboratively.

Experience:

• Prior experience in a similar administrative role, ideally within construction, engineering, or a related industry.
• Familiarity with site-based operations, compliance documentation, and construction software (e.g., Procore, Aconex).
• Understanding of health and safety processes on construction sites is advantageous.