Office Coordinator
Office Coordinator
Our client are a well-established Irish engineering consultancy with a strong reputation for delivering high-quality building services design across a range of sectors. Working on projects spanning commercial, residential, healthcare and education, currently they are looking for a new member to join their dynamic team, please look at the responsibilities and requirements below.
For you:
Dublin 8Monday to Friday, 8:30am to 16:30pm
Fully onsite
Permanent
€40K-€45K
Responsibilities:
Oversee daily office operations, including facilities management (landlord liaison, alarms, keys and fobs).Maintain emergency procedures for fire, security, and first aid.
Manage office administration, including post, couriers, stationery, and travel/food arrangements.
Handle reception duties, including calls, emails, correspondence, and document updates.
Support the Managing Director and Directors with filing, archiving, petty cash, and office equipment servicing, including supplier liaison.
Handle sensitive information with discretion (financials, minutes, reviews).
Liaise with other office administrators, as well as the HR and Financial Managers.
Maintain high office standards and organisation.
Plan and coordinate office events (upgrades, lunches, Christmas party, team/client events).
Provide administrative support to engineers and the bid team for tendering.
Requirements:
Strong written and verbal communication skills, with a professional approach and presentation.Previous experience in a PA role or undertaking similar responsibilities.
Comfortable managing front-of-house and reception duties.
Assist the HR Manager with employee onboarding and induction processes.
Experience in construction or site administration would be an advantage.
Competent in preparing and formatting reports, spreadsheets, and documents.
Highly organised, with the ability to multi-task and maintain strong attention to detail.
Capable of working under pressure and meeting deadlines.
Positive, proactive attitude with the ability to use initiative.
Proficient in Microsoft Office, including Word, Excel, Outlook, and Teams.
Adaptable and flexible in handling a variety of administrative tasks.
For more information, please apply through the link provided for the attention of Mia Craddock or call Osborne Recruitment on 01 6384400.If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.Osborne are proud to be an Equal Opportunity Employer.
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