Executive Assistant

1. DubEA/FANCW

A leading global financial services firm is seeking to hire six experienced Executive Assistants for their Executive Assistant Hub in Dublin. This is a compelling opportunity for professionals seeking the next step in their EA/Team Assistant career within a fast-paced, international environment.

These Dublin-based roles will be responsible for delivering seamless administrative and logistical support to a cohort of junior investment professionals (typically 6-8 per EA), enabling them to work efficiently and focus on core business activities. Key responsibilities:

• Provide proactive diary and inbox management, coordinating complex and frequently changing calendars
• Organise international travel, including flight and hotel bookings, itineraries, and visa documentation
• Schedule internal and external meetings across time zones, both virtually and in person
• Prepare expense claims and manage expense reporting in line with company policy
• Liaise effectively with internal departments and external stakeholders
• Contribute to team-wide EA initiatives and support operational excellence

Required Skills and Experience:

• Some prior experience in an Executive Assistant, Team Assistant, or Personal Assistant role
• Financial or professional services industry experience is preferred however others will be considered
• Proven track record of supporting professionals in demanding, deadline-driven environments
• Excellent organisational and time management skills
• Ability to prioritise and adapt in a fast-paced, high-volume environment
• Strong interpersonal and communication skills, both written and verbal
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and related tools
• A proactive and professional approach with high attention to detail

Additional Information:

• Competitive base salary up to €55,000, depending on experience
• Discretionary annual bonus
• Comprehensive benefits package
• Hybrid working arrangement, 1 day WFH per week
• Permanent and temp-to-perm opportunities available
• Excellent scope for development and progression within a global firm

To express interest or learn more about these Executive Assistant opportunities, please apply today!