Legal Personal Assistant | Property Experience

I'm currently hiring on behalf of my client, a leader in the Legal Industry in Dublin for a Legal Personal Assistant to support their Partners and Associates in the Property team.

Key Requirements: Previous experience supporting at Partner level in a Senior Legal PA role on a property team.

About the role: This is a pivotal role providing 360-degree administrative and secretarial support to a dedicated group of Partners and Associates. The ideal candidate will act as a true gatekeeper, managing high-stakes daily operations with absolute precision and professional discretion.

Key Responsibilities:

• Strategic Coordination: Manage complex, multi-time-zone diaries and end-to-end travel logistics.
• Travel & Client Briefings: Curate comprehensive Business Development portfolios for international trips, including bespoke research, stakeholder bios, and strategic contact briefings.
• High-Stakes Documentation: Produce and edit sophisticated legal documents via digital dictation and manuscript drafts, ensuring strict adherence to premium firm-wide branding and quality standards.
• Financial Administration: Proactively manage the full billing lifecycle and matter management.
• Business Development & CRM: Leverage CRM tools to track BD activity, conduct market research for prospective client meetings, and maintain high-integrity contact databases.
• Communication Management: Oversee Partner email flow, prioritizing urgent correspondence and acting as a professional point of contact for high-profile clients.
• Information Management: Maintain rigorous electronic and physical filing systems in line with strict compliance and data protection standards.

The perfect fit will have:

• Experience: Minimum of 4+ years of experience as a Legal PA or Secretary supporting Senior Partners/Principals within a fast-paced legal environment.
• Technical Mastery: Advanced proficiency in MS Office (Word, Excel, PowerPoint) and experience with industry-leading Document Management Systems (DMS) and digital dictation software.
• Financial Literacy: Proven experience navigating legal billing and time-recording systems.
• Operational Excellence: A /"forward-thinking/" approach to task prioritization and the ability to pivot quickly under shifting deadlines.
• Discretion: An unwavering commitment to confidentiality and professional ethics.
• Growth Mindset: A collaborative team player who is eager to refine their skills within a world-class legal setting.

Think you're the perfect match? Submit your application now and let's start a conversation about your next big move!