Payroll and Accounts Assistant

Working Model: Initial onsite training followed by Hybrid

On behalf of our client, we are seeking an experienced Payroll & Accounts Assistant to join a specialised Finance Team. This is a role that requires a candidate with strong technical proficiency in Sage Line 50 and Micropay to manage a complex, high-volume weekly payroll and assist with daily accounting functions.

Key Responsibilities

• Process end-to-end weekly payroll using Micropay.
• Manage complex payroll variables including multiple overtime rates, specific site allowances, deductions, and quirks.
• Conduct ERR (Enhanced Reporting Requirements) expense checking for payroll compliance.

• Systems: Operate within Sage Line 50 integrated with a Paperless document management system.
• Subcontractors: Process all subcontractor invoices, managing RCT (Relevant Contracts Tax), contra-charges, and insurance verification.
• Invoices: Handle the full invoice approval process, including posting various invoice types and setting up new suppliers on both Sage and Paperless.
• Haulage: Calculate and split large haulage invoice charges across multiple specific jobs/projects.
• Insurance: Maintain and track Design, Engineer, and Subcontractor insurance records.

• Payment Runs: Execute weekly payment plans and daily /"one-off/" payments.
• FX Payments: Process payments in Sterling via Investec.
• Reconciliations: Perform daily/weekly bank reconciliations, including Revolut and Credit Card accounts.
• Validation: Rigorous adherence to Bank Details Procedures for fraud prevention.

• Perform full statement reconciliations and VAT code audits.
• Conduct Nominal Ledger checks and identify capitalized items.
• Execute manual revaluation of stock items and generate Stock Reports.
• Enter and track Fuelplus invoices and manage fuel surcharge calculations.
• Report financial data via PowerBI.

• Technical Skills: Advanced proficiency in Sage Line 50 and Micropay is essential. Experience with Power BI or Paperless systems is a distinct advantage.
• Accuracy: Proven ability to manage complex data sets with high attention to detail.
• Integrity: Absolute discretion and honesty regarding bank details and payroll data.
• Efficiency: Ability to work to tight weekly deadlines within a 40-hour week.

• Flexibility: Once training is complete, the role moves to a hybrid model.
• Early Finish: Option to finish early on Fridays
• Facility: Free on-site parking.